Workplace adjustment passport

Workplace adjustments (also called reasonable adjustments) are changes made to help employees with disability work safely and effectively. This guide helps organisations create and use a ‘Workplace Adjustment passport’ to support employees with disability. While not everyone with disability needs a workplace adjustment to do their job well, employers can easily make simple adjustments to remove barriers to employment. 

The changes can be: 

• Administrative: changing how tasks are given or completed.
• Environmental: making changes to the physical workspace.
• Procedural: changing policies or work process. 

A workplace adjustment passport is a document that list the adjustments an employee needs to do their job. It’s a helpful tool for both employees and employers. The three main purposes passport are: 

• Facilitate to make adjustment easy to transfer: If an employee changes teams or departments, they won’t need to discuss their requirements again.
• Structure or guide a conversation: It helps the employer and employee talk about the adjustments the need.
• Plan for when the employee is unwell: If an employee’s disability is episodic or changes, the passport helps plan what to do (for example, if the employee has a seizure). 

The guide includes a sample workplace adjustment passport and reasonable adjustment checklist. It also comes with an audio version.

Providing workplace adjustments shows that an organisation is committed to inclusive and sustainable employment for people with disability. The guide should be read alongside the organisation’s Workplace or Reasonable Adjustment policy, if one is available.